Website: www.imane.ro

  1. Introduction and Data Controller

The Innovative Manufacturing Engineering & Energy (IMANEE) conference (“we,” “our,” or “the Conference”) is committed to protecting the integrity and privacy of the personal data of our participants, authors, and visitors.

In accordance with Regulation (EU) 2016/679 (GDPR), IMANEE acts as the Data Controller. We ensure that all data is processed lawfully, fairly, and in a transparent manner. This policy applies to all information collected through our website, registration portals, and electronic communications.

  1. Lawful Basis for Processing

We process your personal data under the following legal bases:

  • Contractual Necessity: To manage your registration, peer review process, and conference attendance.
  • Legal Obligation: To comply with tax, accounting, and anti-fraud regulations.
  • Legitimate Interests: To promote scientific research, improve website functionality, and ensure network security.
  • Consent: Where you have explicitly opted-in to receive marketing or newsletters (which can be withdrawn at any time).
  1. Information We Collect

We may collect several categories of information to provide a seamless conference experience:

  1. Personal Identification Data
  • Full name, academic title, and institutional affiliation.
  • Contact details (email address, telephone number, physical mailing address).
  • Passport/ID details (only if required for visa support or official invitation letters).
  1. Scientific and Professional Data
  • Manuscript submissions, abstracts, and peer review history.
  • ORCID iD, research interests, and biography.
  1. Financial Data
  • Billing address and VAT numbers.
  • Note: We do not store full credit card numbers; payments are processed through encrypted, PCI-DSS compliant third-party gateways.
  1. Technical and Usage Data
  • IP addresses, browser type, device information, and interaction logs (via cookies).
  1. How We Use Your Data

Your data is utilized strictly for the following purposes:

  • Academic Processing: Facilitating the peer-review process and editorial workflows.
  • Publication: Transmitting accepted papers to partnering publishers (e.g., Springer, IOP, Elsevier, WoS, Scopus) for indexation.
  • Communication: Sending updates regarding deadlines, venue changes, and post-conference proceedings.
  • Certification: Issuing certificates of attendance and presentation.
  • Security: Monitoring for fraudulent registrations or malicious cyber activities.
  1. Data Retention and Security

We retain personal data only for as long as necessary to fulfill the purposes for which it was collected, including legal, accounting, or reporting requirements.

  • Scientific Records: Data related to published research may be retained indefinitely to maintain the integrity of the scientific record.
  • Security Measures: We employ industry-standard SSL/TLS encryption, firewalls, and restricted access protocols to prevent unauthorized access, alteration, or disclosure of your data.
  1. Third-Party Sharing and International Transfers

We do not sell your data. We only share information with:

  • Scientific Committees: For the evaluation of submissions.
  • Publishing Partners: For the dissemination of research.
  • Service Providers: Cloud hosting, email delivery, and payment processing.

International Transfers: Since IMANEE attracts a global audience, your data may be transferred outside the EEA. In such cases, we ensure that “Standard Contractual Clauses” (SCCs) or adequacy decisions are in place to maintain a level of protection equivalent to the GDPR.

  1. Your Data Protection Rights

Under the GDPR, you possess the following “Unbeatable” rights:

  • Right of Access: Request a copy of the data we hold about you.
  • Right to Rectification: Correct inaccurate or incomplete information.
  • Right to Erasure (“Right to be Forgotten”): Request deletion of data when it is no longer necessary.
  • Right to Restrict/Object: Limit how we process your data under certain conditions.
  • Right to Data Portability: Request a transfer of your data to another organization.
  • Right to Withdraw Consent: Where processing is based on consent, you may withdraw it at any time.

To exercise these rights, please contact our Data Protection Liaison at the contact details provided below. We will respond within 30 days.

  1. Cookies and Tracking Technologies

IMANEE uses cookies to enhance user experience. You may manage your preferences through your browser settings.

  • Essential Cookies: Required for login and registration.
  • Analytical Cookies: Help us understand site traffic (e.g., Google Analytics). These are anonymized.
  1. Children’s Privacy

IMANEE is a professional scientific conference. We do not knowingly collect data from individuals under the age of 18. If we discover such data has been collected, it will be purged immediately from our servers.

  1. Contact Information

For any inquiries regarding this Privacy Policy or the processing of your data, please contact:

IMANEE Organizing Committee Email: [imane@tuiasi.ro]

Address: [Street Prof.dr.doc. D. Mangeron no. 59A, Iasi, Romania, 700050]

Website: www.imane.ro

By continuing to use this website or submitting your registration, you acknowledge that you have read and understood this Privacy Policy.